How to keep your hybrid workplace secure

COVID-19 has changed our everyday lives dramatically fast. One of the things that has changed – and will probably remain that way – is work. Remote working entered our lives, and companies saw this as an opportunity to test the hybrid workplace.

The hybrid workplace is a business model that supports both in-office and remote work. Workers have the option to visit the office some days and work from home the rest of the time. The hybrid workplace and the way it entered our lives raise questions over security. Reports show that leaders are concerned about the security of their workers’ home connections, leaking sensitive company information, and cyber attacks. How can you ensure that your company’s data is safe?

VPN

A standard baseline security solution that many organizations have established is a VPN (virtual private network). VPNs provide safe, remote access to the organization’s servers for all employees, while protecting the organization’s data through encryption. VPNs are the single most affordable cybersecurity solution. 

Multifactor authentication

Another baseline solution is MFA (multifactor authentication). MFA provides an additional layer of security and reduces the risk of client identities being compromised. Using, for example, time-based one-time passwords (TOTPs) via SMS or Google Authenticator reduces the threat of criminal hackers and cyber attacks on sensitive files and information.

GDPR

From a legal safety perspective, the EU’s GDPR (General Data Protection Regulation) is a law that affects U.S. companies that want to collect or process personal data from within the EU. This applies to IP addresses, email lists, and any other personal data you may be storing – and it can also apply to your employees. So, before you decide to expand your services, familiarize yourself with the Regulation’s requirements

Password protection

If you are a marketing company that manages client accounts, password and data protection are the number one priority. There are several applications, like LastPass, where you can manage your passwords safely and know which of your employees have access and where. Software like this prevents classified information from leaking out.

Single sign-on

Another go-to solution is SSO or single sign-on. SSO allows users to sign in once to access a range of applications and services. SSO has many benefits: it’s safer and it requires only one password for several applications, making it easier for your employees to use the company’s software and applications. A common misconception is that using only one master password will weaken the company’s security. This cannot be further from the truth. Having only one password, employees can make it stronger, using various elements, rather than having many and struggling to remember their passwords for each application. Combining SSO and MFA will definitely ensure better cybersecurity conditions for your organization.

Risk-based authentication

Another benefit of installing SSO is RBA or risk-based authentication. RBA assesses users attempting to log in to pinpoint unusual user behavior, such as unusual IP addresses or multiple login failures, and then requires extra identification verification to prevent cyber attacks and data theft. If a user fails in the extra identification verification process, you can block them permanently. This tool is essential for monitoring who has access and where, while ensuring the safety of your data.

The hybrid workplace is gaining ground day by day. How prepared are you to support this change, and how are you going to ensure safety?

Staff awareness training is an essential security measure to ensure your staff are aware of the risks they may face, and how they should respond to them. Our Cybersecurity for Remote Workers Staff Awareness E-learning Course teaches your employees to stay cyber safe when working from home, highlighting the most common risks they may face, like phishing, scams, and using public Wi-Fi.

About the author

Nicole Garrison is a business consultant by day and a professional writer by night. She is an avid reader and enjoys everything that has to do with organization and management.